Go to Party Pro Manager

Step 1: Set up your default Autopilot Settings

  • Go to Settings > Autopilot Settings
  • Here you'll see, there are two types of Autopilot Automations: Action Automations and Date Automations
  • Action Automations:  Automations that trigger when your clients perform certain key actions
    • For each Action Automation you can:
      • Turn it On / Off
      • Choose a Standard Text to send as an email when the automation is triggered

  • Date Automations: Automations that trigger on a key date in the booking / event timeline
    • For each Date Automation you can:
      • Turn it On / Off
      • Choose a Standard Text to send as an email when the automation is triggered
      • Set the timing criteria for when this automation is triggered (e.g. "7 days before Event Date", "1 day after Event Date" or "1 day after Balance due date")
      • Choose which events the automation applies to, based on Event Status


Step 2: Set the Autopilot Schedule for an event

  • You have control over your Autopilot Schedule on an event-by-event basis
  • To access the Autopilot Schedule for a given event, open the Event Editor and navigate to the Utilities Section, then click on "Autopilot Schedule"

  • In the "Future Automations" section, select all the automated emails you would like to trigger for this particular event

  • It's good practice to scan the "Notes" column for any warnings about possible Failures or emails currently scheduled to be skipped.


💡PRO TIP!

When you are first getting started with Autopilot automations... instead of going through your event list or calendar to enable automations for one event at a time. You may find it easier to work from the Global "Future Automations | due to skip or fail" list.  See Step 3 below to learn how to access this list 👇


Step 3: Reviewing your Global Autopilot Schedule

  • If you want to see ALL of your scheduled Autopilot emails, go to More > Autopilot Schedule
  • Here you can choose between the following views:
    • Future automations | Currently due to trigger
    • Future automations | Currently due to skip or fail
    • Past automations | Triggered
    • Past automations | Skipped or failed